Skip to main content
All CollectionsWaitlist
Convert a waitlisted visit to a booking
Convert a waitlisted visit to a booking

How to allow guests to easily convert their waitlist spot into a booking, reducing walkaways and increasing customer satisfaction

Jakob Larsson Stern avatar
Written by Jakob Larsson Stern
Updated this week

Converting a waitlist spot to a booking allows guests to easily create a booking from a waitlist visit without having to reenter their information. This ensures that guests who may find the wait too long can schedule an appointment instead of leaving, minimizing the risk of losing potential customers.

Benefits

  • Reduce walkaways: Guests can convert their waitlist spot into a booking, reducing the number of customers who leave due to long waits.

  • Enhanced customer experience: Provides a seamless and consistent experience for users with both waitlist and booking services activated.

  • Improved sales and conversion rates: Increases the likelihood of retaining customers and securing bookings.

How to enable the feature

  1. From your Location settings, go to Public > Registration

  2. Scroll down to Customization and toggle on Allow customer to convert waitlist to booking in the Status page section

How guests can convert their waitlist visits to bookings

This feature will be visible to your guests in three different ways.

  • As a button on the waitlist status page

  • As a popup displayed when the customer asks to leave the waitlist

  • As a popup displayed when the customer is marked as a no-show

Enabling this feature will activate all the options listed above. However, it only applies to services that can be scheduled as bookings in addition to being waitlisted. For services that are only available via waitlists, these options will not be shown.

Convert visit from the waitlist status page

When the feature is toggled on, your guests will see a new option on the waitlist status page - Convert to booking.

Clicking on Convert to booking will open a dialoge box, allowing the guest to convert their visit to a booking. When they do so, they enter a booking flow with all their previously entered information saved and ready to go.

Convert to booking when trying to leave the waitlist

The other way a guest can convert their waitlisted visit into a booking is presented to them when they ask to leave the waitlist, triggered by the Leave waitlist button.

Upon clicking on Leave waitlist, the guest now receives a prompt asking them if they would like to make an appointment rather than just leaving the waitlist. If they choose to create a booking, they will enter a booking flow with all their previously submitted information already entered.

Convert to booking after having no-showed

Lastly, this feature also enables your customers to create a new booking if they have been marked as a no-show.

Customizing the feature

You can of course configure the terms you use in this feature to fit your business' unique needs. Simply go to Settings > Registration > Customization and click on Customize text fields to update the wording.


Have additional questions or need assistance? Reach out to us via chat or at support@waitwhile.com

Did this answer your question?